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From Conferences to Award Ceremonies, Filming Events; My Tips and Tricks
From Conferences to Award Ceremonies, Filming Events; My Tips and Tricks
The awards ceremony was part of the event video coverage.
Filming and videography for business conferences, presentations or award ceremonies are a staple of the work calendar, but how can you turn a rather simple event into a video people will want to watch?
I take a look at the techniques, tips and tricks I use when capturing events with video, often with a same day turnaround.
Be Minimal With Equipment
You’ve all probably seen the ‘what’s in my kit bag’ photos and videos, and yes it’s fantastic to have a variety of lenses, camera bodies, microphones and other kit for any job that could come around the corner. However, I’ve found that having a minimalist approach to equipment is necessary for event coverage. For this shoot, I used the Sony a7S, in the Movcam cage.
For lenses, a standard zoom lens like a 24-70mm covers wide establishing shots of the location, audience or stage, as well as closer mid shots, possibly of details such as the event branding, or for interviews with attendees. A telephoto lens, or a prime is a great additional lens to have for closer shots of the subjects, or needing a shallow depth of field, or more light in darker scenarios. I also used the Samyang 35mm T/1.5 and 85mm T/1.5.
A sturdy tripod with a fluid video head will give you steady shots, with smooth panning and tilting for some additional movement. Even a small tripod like the Manfrotto Befree Live is a fantastic option that can be easily carried around and used at any time. Having a tripod for interviews is also key, to keep the viewers’ attention on the interviewee. The Manfrotto 755 CX 3 accompanied myself on this shoot.
Sound is often at the bottom of the pile, but many options for small and high quality microphones are out there, like the Rode VideoMicro. Whether it’s capturing some dialogue from a presentation, or an interview, what you hear builds up the atmosphere of what you see in the video. I’d also recommend a Sennheiser AVX lavalier (clip on) microphone for interviews too.
An LED light can be a lifesaver if you’re filming in a dark environment, they are small and often have a bi-colour option to adjust the colour temperature. The last thing you would want to do is crank up the cameras ISO, resulting in a noisy image when you could have used a light. The LYKOS LED lights are very portable, but for something smaller the SPECTRA lights are a good choice.
Hand held gimbals and stabilizers are now smaller and more affordable than ever before, and give a unique dynamic to shots with movement. Using a gimbal or a slider is a great choice to up the production value of the videos.
Lastly, a bag to store all that kit! There are plenty of choices or styles to choose from, whether you need quick access, or to store other kit like a drone. My bag of choice is the Pro Light 35, as its small enough to fit all of my video kit in, and very comfortable.
The Manfrotto Pro Light 35 backpack stored all the necessary equipment for the event filming and editing.
Plan, Plan, Plan
Get to know the ins and outs of the event, what is happening throughout the day, any key moments you need to capture, and plan time for editing if you have a same day delivery for the video. At a recent event, I would shoot some video material and interviews for an hour, then import the footage ready to be edited.
Get any details from the event organizers about timings, as well as the names of any interviewees which might be needed for lower 3rd graphics later on.
Know Your Workflow
When you’re filming, a rule of thumb I use is to capture plenty of b-roll, or additional shots that can be used to add to the ‘story’ you’re going to tell through the video. Whether its shots of the audience, location, or little details like logos and branding, they can all save you in the edit when you need a cut point, or to add variety, rather than a fixed camera shot of the stage.
Filming lots of alternative angles using wide and telephoto lenses.
Create a file structure for when you import all your footage; it keeps everything organized when it comes to editing and backing up the project. It might be files for interviews, conference parts, establishing shots, for example.
When you’re editing, using sequence templates will also speed up the editing process too. You could create a sequence with a title graphic at the beginning, a lower 3rd graphic for an interview piece, and the end credit graphic at the end. All you would need to do then is drop in your footage, cut it together and then export it.
This process is particularly handy for same day editing, when time is limited to complete edits.
Over Deliver on Expectations
I shot plenty of location b-roll at the St Regis Bal Harbour Hotel, North Beach, Miami. Taken on the Sony a7S and Samyang 35mm T/1.5
Lastly and most importantly, creating a good video that the client likes is great; you’ve completed your brief. However to really wow your client, give a little extra to the videos you make, whether it’s a timelapse, working a little later than intended or delivering more videos. That little bit extra could make the client choose you for the next event they put on.
Sunrise on North Beach, taken on the Sony a7S and Tamron 24-70 F/2.8
Shadows and Light was INCREDIBLE!
I arrived for the brand new 'Shadows and Light' two day filmmaking workshop on Sunday evening, excited to hone in on skills and meet new friends. The drive was smooth, only an hour from Surrey down to Brighton where I was greeted by lovely staff and great room at the Umi (on the seafront).
I dumped my stuff and met my good friend and VFX/Director mastermind HaZ before heading to the pre-drinks to meet everyone. Informal drinks like this are perfect for networking, so remember business cards!!
I met Olly, the 'behind the scenes' filmmaker for the night and the first day and got chatting as he was using a 5D mkIII like me. I also caught up with Nino, and met the wonderful organizer of the event, Fraser, who did a great job of running the event, keeping everything in check.
HaZ and I also chatted to Ollie Kenchington about production for grading and many other things, another great person to meet!!
I also met Yusuf at the pre-drinks when talking about shooting on the A7S, and on returning to the hotel I met Giordano Borghi, an Italian wedding filmmaker who I really enjoyed chatting to over a whisky on the rocks.
Day one was hosted at 'Dukes at Komedia' theatre in Brighton town, great venue with comfortable seats for recovery from the late night.. I was enthralled by Vincent Laforets presentation about motion, in which I got grilled by Vincent in front of the professionals and attendees over my 'Seasons Are Changing' video. He commented it was beautifully shot, but the long takes with unmotivated movement would make the audience somewhat bored. It was fantastic feedback from him, despite the public screening!!
Technical Difficulties?
After a break, HaZ presented his talk about VFX in low budget film making, and also considering and directing it in your films. As always HaZ is just a fantastic chap and screened the whole SYNC film, which I was the 1st AC on (shot in Southend), and features one of my shots on the jib!
It was then I met James, who is incorporating film into his company. He's a fantastic dude, and it was great to meet him and chat more throughout the day. I look forward to collaborating in the future :)
Another talk that got me thinking was 'Colour Grading' by Olly Kenchington, who got in deep with shadows and light, and colour theory, and how to produce such grades in Resolve with ease, as well as enhancing the shots/scenes from OK to GREAT!
Day 1 ended with Philip Bloom's talk, followed by the party! Well done to the raffle winners, great prizes donated from the events sponsors; Miller, Rode, Adobe and more.
Day 2 comprised of intense group workshops covering many areas of filmmaking. We were divided into groups which was great for networking with new people attending, and headed to Philip Bloom's workshop on using gimbals (like the MoVI) for filming motion. We got hands on with a range of equipment to see what it's like to operate/walk around using an M5 with a Sony A7S.
I was impressed by this little Defy G2X gimball.
Next on to James Miller's 'Lens Whacking' workshop, very hands on with old manual lenses out in the street. I met one of the models, Ruby, and had a great time filming her while trying to get the hang of 'whacking' the lens for 'ethereal' looking light leaks and almost 'tilt-shift' esque focusing.
Luckilly for us, the sun was beaming through the clouds which was perfect for trying to get some leaks in the frame. We stopped for lunch, then continued on to Vincent's workshop.. The BEST of the day!
Vincent talked through a number of movies with a moving camera, breaking down the scene to show how the narrative flows and is complemented by moving the camera, and the characters in frame. We then got hands on blocking out a small scene, which was fantastic to see to get to grips with working as a director when moving the camera.
Lastly was my good mate, Nino, who was talking about filming interviews and using motion control to add interest to otherwise uninspiring corporates. Using a bright window, we set up an interview scene with LED lights and the Kessler second shooter device to move the camera on the pocket dolly. This added much needed life to an otherwise 'standard' two camera shoot.
It was how big, Nino?!
I had an awesome time, and was happy to give a piece to camera about my thoughts on the workshop. Over the two days I learned an incredible amount that I can directly apply to my work to make films that are more engaging and that have motivated movement! I made loads of new friends too, both from the UK and internationally. For networking and collaboration, there was no better place to be.